PlayMetrics / Privacy Policy


Revised as of December 2, 2019

Welcome to the website PlayMetrics.com (the “Site“) and related platforms, products, and services available on or from the Site (the “Services“) are owned and operated by eMinor Incorporated (together with its affiliates, successors, and assigns hereinafter referred to as “our“, “we“, “us“, or “PlayMetrics“).

The Site is a sports club management and operating system website. Registered users may provide certain information about themselves, including names, photographs, likeness, images, biographical information, physical measurements, billing information, and other information owned and/or created by them (“Profiles“). Registered users can change their Profile information at any time and can control how the Site communicates with them.

PlayMetrics cares about online privacy and wants you to know how we collect, use and share and protect information about you, and the choices you have regarding our use of that information. If you have any questions concerning this Privacy Policy, please email us at privacy@playmetrics.com. We may change or add to this Privacy Policy from time-to-time, so we encourage you to review it periodically. If we update the Privacy Policy, we will provide you notice of any changes.

SCOPE

This Privacy Policy applies to the collection of personal information from all users of the Services, including club administrators, coaches, managers, directors, authorized representatives, parents and legal guardians, and Site visitors. It relates to information we collect from you, including personally identifying information (also referred to as “PII“) and information that does not identify you personally. PII may include, for example, some or all of the following: user’s names, mailing addresses, email addresses, telephone numbers, mobile phone numbers, passwords, photographs, geolocation information, persistent identifiers, credit/debit card information, user names and passwords, and demographic information.

Information which registered users provide to us is intended to be shared with the sports clubs, club administrators, coaches, team managers, and other members of the club with which users are directly associated so that the user may receive the full functionality of the PlayMetrics club management system. We will share that user information internally at PlayMetrics, with our technology vendors solely in order to deliver the Services, and within your Club as described herein. To be clear, we do not share your information with other sports clubs, or users who are members of other sports clubs.

YOUR CONSENT TO THIS PRIVACY POLICY

This Privacy Policy is incorporated into and subject to the Terms and Conditions applicable depending on your particular usage of the Site. By using the Services and this Site, you, on behalf of yourself and to the extent you provide personal information on behalf of your minor child/children, consent to our Terms and Conditions and Privacy Policy, including our use and disclosure of your personal information as stated in this Privacy Policy, whether or not you register with the Site.

INFORMATION COLLECTED AND USED BY PLAYMETRICS

Information You Provide to Us

We collect the information that you directly provide to us, such as when you enter it on a Site web page, or include it in an email that you send to us. This type of collection often occurs through our business support processes, such as:

Registration or Account Creation Processes

Where we ask you to provide information such as: contact information (e.g. name, email, or phone number); account administration information (e.g. user name, password, or security questions); billing information (e.g. credit card or other payment number, billing address); and profile information (e.g. profile photo). PlayMetrics uses that information to authenticate users and to send notifications to users relating to, without limitation, the Services. Certain profile information, including player information such as pictures, and names is displayed to the player’s legal guardian who has created a site profile which has been associated with a particular player, and with the applicable youth sports club staff and administrators via the Club Dashboard in order to facilitate user interaction in the PlayMetrics’ community.

PlayMetrics may also use a user’s email address to send updates, newsletters, or news regarding the Services. PlayMetrics may send email messages which use a “click-through URL” linked to content on the Site. When a user clicks one of these URLs, they pass through our web server before arriving at the destination web page. PlayMetrics tracks this click-through data to help determine interest in particular topics and measure the effectiveness of our customer communications. If you prefer not to be tracked simply avoid clicking text or graphic links in the email.

Purchase Processes

Where we may ask you to provide your name, contact and billing information.

Technical and Customer Support Processes

Where we may ask you to provide contact information and information related to the issue you are contacting us about.

Services Features Set Up Process

In addition, we collect the information that you provide by entering it into certain Service features. For example, when you want to set up Teams on the Site (coach email, name, mobile), you provide us the content to establish a “player profile” (which could contain personally identifying information, such as player name, email address, birthdate, gender, pictures, preferred foot, legal guardian name and email address) which we collect and then display for you in the relevant Services as necessary. Likewise, when you use other features such as text messaging, blogs, newsletter sign ups, chat, surveys, or user-generated content we may first collect the information you enter into the feature.

Automatic Information Collection

We may also automatically or passively collect information about your use of our Services. While information collected in this manner is not typically personal information, we may combine it in ways that make it personally identifiable. When we do so, we will treat the combined information as personal information. For example, data collected in this manner may include:

Web browsing, network or service usage data, such as browser type, internet service provider (ISP), IP address, referring/exit pages, operating system, date/time stamp, and clickstream data. This data is used to improve the website services, to analyze trends, to administer the Site, to track users’ movements around the Site and to gather demographic information about our user base as a whole. User IP addresses are recorded for security and monitoring purposes.

Network connected hardware (e.g. computer, or mobile device) data, such as a unique device identifier, type, model, version, error related data, status, capability, configuration, functionality, performance data, and connection type.

Physical or geographic location data, such as country, region, city, or latitude and longitude.

Advertising data
Including display frequency, duration, location, or viewing software, or identifier.

Technologies used in our Services to passively collect such information may include:

Cookies

Small data files placed on a devices hard drive described below in USE OF COOKIES.

Pixel tags

Pixel tags are tiny graphic images – to tell us what parts of the Site have been visited or to measure the effectiveness of searches users perform on the Site.

Pixel tags also enable us to send email messages in a format that customers can read. And they tell us whether emails have been opened to assure that we are only sending messages that are of interest to our users.

Web Beacons

Small graphic images or other web programming code called web beacons, (also known as “1×1 GIFs” or “clear GIFs”) may be included on our websites or in our e-mail messages.

Embedded Scripts

Programming code that is temporarily downloaded onto a device, and is active only while you are connected to our website, and is deactivated or deleted thereafter.

In addition, our Services may use a variety of other hardware or software specific technologies that automatically collect information.

Information We Receive From Third Parties

We may also supplement the information that we collect with information that we obtain from third parties relative to you, including from sports clubs, club administrators, club coaches, and club managers. We may supplement the information we collect about you with outside records from third parties including sports clubs. We may combine the information we receive from these third parties with the information we directly collect, in which case we will handle it in accordance with this policy, provided however, that to the extent we receive a deletion request from a user we will solely delete the information we collected directly from that user, and not information provided to us by a sports club, club administrator, club coach or club manager relating to that user.

PlayMetrics may also collect information for market research purposes to gain a better understanding of our customers and thus provide more valuable service. PlayMetrics also collects information regarding customer activities on our Site, and on related websites. This helps us to determine how best to provide useful information to customers and to understand which parts of our websites and Internet services are of most interest to them.

We use the information that we collect to develop, deliver, and improve our products, services, and other offerings.

USE OF COOKIES

As mentioned previously, PlayMetrics uses cookies to store users’ preferences and to record session information, for purposes including: (i) to customize newsletter, advertising, and Web page content based on browser type and user profile information; (ii) to help track usage to help us understand which parts of our website are most popular, where our visitors are going, and how much time they spend there; (iii) to make usage of our website even more rewarding as well as to study the effectiveness of our customer communications, and (iv) to customize each visitor’s experience and provide greater convenience.

The cookies may reflect de-identified demographic or other data linked to data you voluntarily have submitted to us, e.g., your email address, which we may share with a data provider solely in hashed, non-human readable form. You may be able to configure your browser to accept or reject all or some cookies, or notify you when a cookie is set — each browser is different, so check the “Help” menu of your browser to learn how to change your cookie preferences.

DO-NOT-TRACK

Our Site responds to “do-not-track” settings in users’ web browsers at this time. However, there are various ways to opt out of interest-based advertising, such as TRUSTe’s Ad Choices, the Network Advertising Initiative’s Consumer Opt-Out Page, or you can also visit Google’s Ad Settings to manage the ads Google serves.

CORRECTING / UPDATING / ACCESSING / DELETING / OR TRANSPORTING INFORMATION

Right to Modify

PlayMetrics registered users may access, modify, or correct any of the personal information contained in their Profile via their profile dashboard at any time, or by contacting privacy@playmetrics.com

Right to Deletion

PlayMetrics registered users may request the deletion of any of the personal information collected by PlayMetrics from such user at any time by contacting privacy@playmetrics.com, subject to PlayMetrics’ rights in certain cases to retain certain information, for example to complete a transaction, to provide requested services, or to perform a contract.

Rights to Portability

PlayMetrics registered users may also have the right to obtain their personal information collected by PlayMetrics so they can transfer it to another party, or ask us to do so on their behalf, which we will do when technically feasible. This right is limited, and only arises when our processing of your information is automated and based on your consent or our Terms and Conditions. To exercise this right, please submit your request by sending an email to privacy@playmetrics.com

LINKS

This Site may at certain times contain links to third party websites. PlayMetrics is not responsible for the privacy policies and/or practices on other sites. When linking to another site, a user should read the privacy policy stated on that site. Our privacy policy only governs information collected on the Site.

EMAIL CHOICE / OPT OUT

Users who no longer wish to receive promotional/marketing messages may choose not to by opting-out. To opt-out, simply log-in to your user Account, and click the appropriate box to disable the notification emails. Generally, you may separately disable club notification emails by emailing privacy@playmetrics.com, provided however you will receive limited functionality of the Services. Any marketing emails include the above instructions for opting-out of those communications in the future. Note that users who have opted-out of promotional messages or updates may still receive email messages from PlayMetrics where necessary to provide a service you have requested or where necessary to inform you of critical information relating to your use of the Site.

THIRD PARTY ADVERTISING

PlayMetrics or one of our web-advertising partners may deliver ads appearing on the Internet to anonymous visitors to the marketing webpages of our Site. For clarity, neither PlayMetrics or its web-advertising partners deliver ads to registered users of the Site. Our web-advertising partners or vendors may set cookies. These cookies allow the ad server to recognize anonymous visitors’ computers each time they send an online advertisement to those users. In this way, ad servers may compile information about where anonymous visitors, or others who are using their computers, see their advertisements and determine which ads are clicked on. This information allows an ad network to deliver targeted advertisements that they believe will be of most interest to the anonymous visitors. This Privacy Policy covers only the use of cookies by PlayMetrics and does not cover the use of cookies by any third party advertisers or vendors.

SHARING AND DISCLOSURE OF INFORMATION PLAYMETRICS COLLECTS

We use non-personally identifying information without restriction. We use PII in a number of ways.

First, we use PII for the purpose for which it was collected. For example, PII that you provide through any of our business support processes (including customer service) will be used to complete that process, and personal information entered by you through the features of our products and services will be used for the operation and delivery of those features, including the delivery of such information to your Club, club administrators, coaches, and other legal guardians and players active on your teams.

Second, while we strive to minimize our use of PII, or otherwise anonymize or aggregate it before use, we may use personal information to:

  • Send marketing communications to prospective customers who visit the PlayMetrics’ marketing website;
  • Deliver contextual or targeted advertising to prospective customers who visit the PlayMetrics’ marketing website;
  • Understand and improve our Service operations and performance for users of the Services;
  • Assist in customer service and transactions on behalf of users of the Services.

Information We Share

We may share your information, including your personal information, with other parties as follows:

We may share your information within and among PlayMetrics and its related entities for purposes related to providing you with content, products, or services, including software applications; community administration or development; to support various business processes; security; and research and development.

Service Providers to PlayMetrics

With persons or companies that we retain to carry out or provide support to business operations, including Google for hosting services, Broadband for SMS services, Mailgun for email services, HoneyBadger for error reporting, Stripe for payment processing services, ImgIX for image processing services, Qualaroo for marketing surveys, Google Analytics for analytics, Mixpanel for website analytics, Autopilot for email marketing, Zoho for contact management, Zoho Forms for data entry collection, Zendesk for Customer Support, and Inspectlet for third party analytics.

We have engaged Inspectlet to analyse the activities of visitors to this website, and Inspectlet’s authorized use of cookies and other tracking technologies enable it to have access to Personal Information of visitors to this website. Such access to and use of Personal Information by Inspectlet is governed by Inspectlet’s Privacy Policy.

Service Providers are required to adhere to confidentiality and security requirements.

Law Enforcement, Judicial, Administrative, or Regulatory Disclosures

When we believe in good faith that the law requires disclosure or that disclosure is necessary to protect or enforce the rights, property, safety, or security of ourselves or others.

Business Transfers

In connection with sale of the applicable PlayMetrics’ business, a portion of the business, or certain stock and/or assets, or a corporate merger, consolidation, restructuring, or other corporate change including, without limitation, during the course of any due diligence process.

Third Parties

With third parties (with whom we use reasonable efforts to obtain their agreement to protect the confidentiality, security, and integrity of any personal information we share with them), such as: Third party providers of services (including clubs, club administrators, club coaches, club managers, and fellow members of your sports club) that you subscribe to or access through our Services. Third parties with whom we are jointly delivering services or features.

Publicly Accessible Data Club Management Software Features

Certain elements of your personal information and certain information about your use of our Services are publicly accessible to other users of our Services who are fellow members, administrators, coaches, or managers of your Club. For example: club administrators will be able to see your Player Contact information (name, email address, phone number); club coaches will be able to see your Player Contact information (name, email address, phone number) for members of their teams; Team Managers will be able to see your Player Contact Information (name, email address, phone number) for members of their teams; Player Contacts will be able to see other Player Contact’s information (name, email address, and phone number – if you provide consent to disclose your email address and telephone number). We may also publicly display other information derived from your activity on our Services. To be clear, we do not share your personal information with other users outside of your club.

Information You May Choose to Share

You have the option of sharing your personal information with third parties. For example, you may share personal information with others through chat, text, email or communications features.

You may follow a link provided on the Site to a third-party website.

If you choose to “share” content or to otherwise post information from or via our Services to a third-party website, feature or application, that information will become public and the third party web site may have access to information about you and your use of our Services. Likewise, other users may use these same features to share information about you. We are not responsible for how you use or publish personal data through these or similar features, or how third parties use the features to share information.

REQUIRED DISCLOSURES

Except as otherwise described in this Privacy Policy, PlayMetrics will not disclose personal information to any third party unless it believes that disclosure is necessary: (1) to conform to legal requirements or to respond to a subpoena, search warrant or other legal process received by PlayMetrics, whether or not a response is required by applicable law; (2) to enforce the Terms and Conditions or to protect our rights; or (3) to protect the safety of members of the public and users of the Services. PlayMetrics reserves the right to transfer personal information to a successor in interest that acquires rights to that information as a result of the sale of PlayMetrics or substantially all of its assets to that successor in interest. PlayMetrics takes your privacy very seriously. PlayMetrics does not sell or rent your contact information to other marketers.

PRIVACY OF CHILDREN

Our Site and our Services are oriented toward a general audience and intended to be accessed and utilized by adults only.

PlayMetrics is committed to protecting the privacy of children who may participate in our Services with parental consent and who may use our sites and applications. This Children’s Online Privacy Policy explains our information collection, disclosure, and parental consent practices, and uses terms that are defined in our Privacy Policy. This policy is in accordance with the U.S. Children’s Online Privacy Protection Act (“COPPA“), and outlines our practices in the United States regarding children’s personal information. For more information about COPPA and general tips about protecting children’s online privacy, please visit OnGuard Online .

WE DO NOT KNOWINGLY SEEK OR COLLECT PERSONAL INFORMATION FROM USERS UNDER THE AGE OF 13. IF WE GAIN ACTUAL KNOWLEDGE THAT WE HAVE INADVERTENTLY GATHERED PERSONAL INFORMATION FROM A USER UNDER THE AGE OF 13, WE WILL PROMPTLY DELETE ANY AND ALL SUCH PERSONAL INFORMATION FROM OUR RECORDS.

To the extent we collect, use and share information collected from or about users between the ages of 13 and 18, we will do so in accordance with the practices described in this document, with the following exceptions:

Information You Provide To Us

A legal guardian may provide limited information about their child between the ages of 13 and 18 (an email address and date-of-birth) to create a player account for their child. This player account will be associated with the legal guardian’s account.

Only with the legal guardian’s approval to create a player account for the child, can a child between the ages of 13 and 18 add their address.

Information You May Choose to Share

A legal guardian can control, through the ‘restrict chat’ setting on their child’s account, their child’s ability to use (and share personal information through) text and other messaging features from communicating directly with other users via system software features.

A parent can control their child’s ability to post or view user-generated content, including photos, and content imported from outside sources (any of which might contain personal information) through the user-generated content control.

A parent can agree to our collection and use of their minor child’s (13 or older) personal information without consenting to our disclosure to third parties, except when the disclosure is inherent to the Services we are providing.

PARENTAL RIGHTS

At any time, legal guardians can refuse to permit us to collect further personal information regarding their children between 13 years of age and 18 in association with a particular account, and can request that we delete from our records the personal information we have collected in connection with that account. Please keep in mind that a request to delete records may lead to a termination of an account, or other service, or may substantially limit the functionality of the Services for that user and will prevent your club from effectively managing the player in the club management system. Additionally, legal guardians can review personal information collected regarding their children between the ages of 13 and 18 at any time simply by logging in to their Site account or making an email request to privacy@playmetrics.com. We will not require a legal guardian to disclose more information than is reasonably necessary to provide the Services.

Where a legal guardian has registered for a Site account, we use one method to allow parents to access, change, or delete the personally identifiable information that we have collected regarding their children:

  1. Parents can contact Customer Support to request changes, or deletions of their child’s personal information by sending an email to us at privacy@playmetrics.com. A valid request to delete personal information will be accommodated within a reasonable time.

Any other inquiries may be directed to:

eMinor Incorporated
P.O. Box 594
Morrisville, NC 27560
United States of America
Phone: 919-636-3459 (US)
Email: privacy@playmetrics.com

In any correspondence such as e-mail or mail, please include the parent’s email address and telephone number. To protect children’s privacy and security, we will take reasonable steps to help verify a parent’s identity before granting access to any personal information.

If you discover your child under the age of 13 has provided personal information to us without your consent, once we verify you are the child’s legal guardian, we will promptly: (a) provide direct notice to you indicating what, if any, personal information of your child has been collected and how it has been used or disclosed; (b) remove and cease the use of your child’s personal information or other information from our database and (c) by notice to you, confirm compliance with the foregoing.

SECURITY

PlayMetrics user accounts are secured by user-created passwords. PlayMetrics takes reasonable security procedures, practices, and precautions to ensure that account information is kept private. PlayMetrics uses reasonable measures such as encryption to protect private information against loss, theft, and misuse, as well as unauthorized access, disclosure, alteration, and destruction, and we restrict access to such private information to those employees who need access to perform their job functions, such as our customer service personnel and technical staff. Among these measures, when you enter sensitive information (such as a credit card number) on our order forms, we encrypt the transmission of that information using secure socket layer (SSL) technology, which creates an encrypted connection between you and our systems. We utilize Stripe to process payments, and we do not collect or store your credit card or debit card information. Please note that no method of electronic transmission or storage is 100% secure, however, and PlayMetrics cannot guarantee the security of user account information. Unauthorized entry or use, hardware or software failure, and other factors may compromise the security of user information at any time. Users are urged to also take precautions to protect their personal data by changing passwords often using a strong combination of letters and numbers, using passwords that are unique to this Site, not sharing log-in credentials with other parties, and using a secure web browser. For additional help with password security, we also recommend password management tools like 1Password and LastPass.

For any additional information about the security measures PlayMetrics uses on the Site, please contact us at privacy@playmetrics.com.

ACCOUNT DATA ON CLOSURE

Except as otherwise required by law, if your account is closed for any reason, you will no longer have access to data, messages, files, or other material you keep on the Site and that that any closure of your account may involve deletion of any content stored in your account for which PlayMetrics will have no liability whatsoever. PlayMetrics, in its sole discretion and as permitted or required by law, may retain some or all of your account information.

INTERNATIONAL USERS

PlayMetrics is a website operated from the United States by a company headquartered in the United States. The Services are not offered to users outside of the United States or Canada. If you are located outside of the United States, or Canada you should not use the Services, and please note that the information you provide to us will be transferred to the United States and governed by applicable U.S. laws and regulations and this Privacy Policy. By using the site, you consent to this transfer and the processing of your data (personal or otherwise) in accordance with U.S. laws and regulations and this Privacy Policy. The applicable laws in the United States regarding the processing of data (personal or otherwise) may be less stringent than the laws in your country.

YOUR CALIFORNIA PRIVACY RIGHTS

California law permits certain users of our site who are California residents to request certain information regarding disclosure of personal information to third parties for such third parties’ direct marketing purposes during the past year. You may make such a request by writing to us at:

PlayMetrics
Attn: Legal Department – Privacy
P.O. Box 594
Morrisville, North Carolina 27560
Phone: 919-636-3459 (US)

You may also email us at: privacy@playmetrics.com.

Please include the full name and contact information for your PlayMetrics account in your request, and include the statement “Your California Privacy Rights” in the subject field of your letter or email. Please allow thirty (30) days for a response.

CHANGES IN OUR PRIVACY POLICY

From time to time PlayMetrics may make changes to our Privacy Policy. The most recent version of the Privacy Policy will be posted on our Site, with the “Revised Date” posted at the top of the Policy. If we make any material changes to our Privacy Policy or how we handle your personal information, you will know because the Revised Date of the Privacy Policy will change. If we make a significant or material change in the way we use your PII, we will post a more prominent notice (including, for certain services, email notification of privacy policy changes where possible) in advance of any such change for thirty (30) days where feasible. A user is bound by any minor changes to the Privacy Policy when she or he uses the Site after those changes have been posted.

CONTACTING THE WEB SITE

If you have any questions about this Privacy Policy, the practices of this site, or your dealings with this site, please contact us at: privacy@playmetrics.com. Physical inquiries can be sent to the following address:

PlayMetrics
Attn: Legal Department – Privacy
P.O. Box 594
Morrisville, North Carolina 27560

DISPUTES

Any disputes regarding this Privacy Policy are subject to our Terms and Conditions and will be governed by the laws of the State of North Carolina, applicable to agreements made and performed there.

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